|
|
|
Meeting Minutes
|
|
9/22/2011
In attendance:
Suzanne Bettonville, President
Nancy Osborne, Treasurer
Kyle Turman, Theatrical Chair
Paula Wadsworth, Membership Chair
Melani Wright, Workshop Chair for Visual Arts
Anna May Moss, Exhibits Chair
June Jeffery, Hurricane Valley Choir Rep
1. Nancy reported that the HVAA bank account currently holds $12,836.06. Expected transactions in the next month are:
a. Refund for the Sterling Edwards workshop: $250
b. Expense of Sterling Edwards Workshop (10/4/11): $5,050.00
c. Purchase of choir music: $182.35
The account balance is expected to be $7,353.71 by October 4, 2011.
2. It was decided that Suzanne's name would be added to the HVAA bank account, and that a debit card would be issued for purchases.
3. We are in need of a new Publicity Chair. Jeannie Kothe has family obligations that prevent her from being about to continue in this role. Some potential chairpersons were discussed, and we hope to have a new Chair by the next meeting.
4. It was decided unanimously that Suzanne will purchase website space with CityMax.com in order to create an entirely new website for the HVAA. This website would include information pages for all three departments under the HVAA, gallery and sales space for HVAA members, and many other features. The website should be ready for preliminary viewing within a week. The cost of this website will be $203.76 for one year.
5. Preliminary ideas for artist sales on the new website were discussed. It was agreed that all paying members of HVAA would be allotted gallery and sales pages, and that a 10% commission from all sales would be due the HVAA upon each sale.
6. Suzanne offered to share her business's merchant account with the HVAA, so that the HVAA would be able to accept credit cards for workshops, theater tickets, art sales, merchandise, donations, etc. She asked that the fees for each transaction (about 4% of the sale) be reimbursed to her, which means artists should add the appropriate extra amount to their prices. We can discuss the HVAA getting its own merchant account at a later date.
7. The choir started on Tuesday, September 20. There were seven people in attendance. We would like to generate more publicity for the Choir in order to garner more members.
8. Kyle reported that rehearsals for “The Taffetas” were running two weeks ahead of schedule. There have been two production meetings for the show. There is $1,150 left out of the original budget. The members of the Production team raised $150 in donations to put toward the show.
9. The Theater Company needs new headset microphones. The cost would be $3,500 for four microphones. Fundraising and grant ideas were discussed to raise the money for this purchase.
10. It was decided that upcoming HVAA events should appear in the playbills for the shows.
11. Ideas for classes and workshops were discussed. No definite plans were made, but it was agreed that we should start recruiting more instructors in various art forms, at various costs, to appeal to the widest variety of people.
12. Nancy suggested that we individually print out forms to take around to our neighbors in order to solicit donations. Donors are welcome to choose which department to donate to, or to choose to donate to the HVAA as a whole.
13. We discussed the idea of having an ongoing gallery or exhibit(s), and having yearly or twice-yearly HVAA shows. It was generally agreed upon that we should strive for two shows a year, and we made plans to discuss this at future meetings.
14. It was decided that starting January 2012, membership dues would cover one calendar year, from January through December. Current members will be notified of the new membership schedule toward the end of this year, with an offer to renew their membership at that time. All members who are currently paid up for this year will have their membership carry over until December 2012.
15. It was decided that we should create a regular schedule for Board meetings, and that they will be put on the new website's Calendar each month. The next meeting is tentatively scheduled for Wednesday, October 19.
10/27/2011
In attendance:
Suzanne Bettonville, President
Nancy Osborne, Treasurer
Paula Wadsworth, Membership Chair
Melani Wright, Workshop Chair for Visual Arts
Anna Mauer, Secretary
1. We discussed the recent acquisition of some art books. It was decided that we would create a library in the HVAA room in the Hurricane Community Center, and rent out books to anyone who wanted to borrow them. Anna Mauer volunteered to be the HVAA librarian.
2. The new HVAA website can be seen at www.HvaaOnlive.com. Contributions to the website are needed. Suzanne would like feedback on design, colors, layout, etc., and would like contributions of verbiage for the various pages. (Each department heads should write the introduction and news for each main page.) Submit galleries, stores, news, etc. to Suzanne and she'll put them on the website.
3. Anyone who wants to be able to access the website and create pages, catalogs, and galleries of their own, please contact Suzanne for detailed information on how to do this.
4. Julie Parker wanted volunteers for a Halloween event at the Community Center. Paula Wadsworth and Anna Mauer volunteered, and the event was successful.
5. Kyle Turman requested a loan of $407 to buy two new microphone headsets for the theater department. It was decided unanimously to loan the theater department that money.
6. We are still in need of a Publicity Chair. Please bring suggestions to the next meeting.
7. We are tentatively looking for a new treasurer. Anyone willing to volunteer, or if you know someone, please bring it up at the next meeting.
8. The next meeting is Friday, November 18, at 4pm, at Suzanne's house.
11-18-2011
In attendance:
Suzanne Bettonville, President
Nancy Osborne, Treasurer
Paula Wadsworth, Membership Chair
June Jeffrey, Hurricane Valley Choir Rep
Kyle Turman, Hurricane Theatrical Chair
Debbie Garrett, Hurricane Theatrical Rep
Bonnie LeBaron
Corinne Stout
1. Financial report: The HVAA currently has $1,066.57 in its bank account.
2. It was decided that Suzanne be reimbursed for the new website, and for the candy purchased for the Halloween event, and that Paula be reimbursed for the costs of the Sterling Edwards Reception Dinner.
3. Kyle reported that The Taffetas netted a profit of approximately $700 after expenses. The HVTC reimbursed HVAA for the production loan. Kyle will inform members of the upcoming Theater meeting to decide on the 2012 shows, and to prepare press releases.
4. Suzanne gave an update about the HVAA website, which can be seen at www.HvaaOnlive.com. Contributions to the website are needed. Suzanne would like feedback on design, colors, layout, etc., and would like contributions of verbiage for the various pages. (Each department heads should write the introduction and news for each main page.) Submit galleries, stores, news, etc. to Suzanne and she'll put them on the website.
5. The question was brought up as to whether or not meeting minutes should be publicly posted on the HVAA website. It was decided that they should be. Also, the minutes should be made available to the City of Hurricane.
6. Department Chairs needs to come ready with their proposed and scheduled workshops by the next meeting.
7. We are still in need of a Publicity Chairperson. Anyone who is interested in the job, please contact Suzanne, or come to a meeting.
8. It was decided that there will be no meetings for the rest of 2011. A January meeting date will be set by Suzanne in the future.
2/2/2012
In attendance:
Suzanne Bettonville, President
Michael Behunin, Vice President
Nancy Osborne, Treasurer
Paula Wadsworth, Membership Chair
Melani Wright, Workshop Chair for Visual Arts
Anna May Moss, Exhibits Chair
Julie Parker, Hurricane Community Center Director
1. Financial report: The HVAA has $1066.57 in its checking account
2. It was decided that Shaun McCausland be reimbursed $15 for expenses pertaining to the choir, and $249.14 for music. Anna May brought the HVAA banner that had been lost, and it was decided that HVAA will reimburse her for one half the cost of the replacement banner.
3. Julie said that HVAA needs to create programs to help repay the City of Hurricane for the use of the Community Center room. She suggested a Children's Art Festival. Melani suggested a summer art class or camp for kids. It was decided that these ideas would be discussed in more detail at the next meeting.
4. Paula reported that there are currently 10 paid members of the HVAA. We discussed possible discounts and incentives for members. It was decided that all paid members would receive a voucher for one free theater ticket, good through 2012. Suzanne offered to create the vouchers, to be distributed to members in time for the next show.
5. Julie proposed creating a Fine Arts Guild for Hurricane. After some brainstorming, we decided to return to this topic at the next meeting.
6. Michael discussed the next Hurricane Children's Theater show. It will be The Princess and the Pea, and should open sometime shortly after July 4.
7. We are still in need of a Publicity Chair. Anyone who is interested should contact Suzanne, or come to the next meeting.
05/31/2012
In attendance:
Suzanne Bettonville, President
Nancy Osborne, Treasurer
Kyle Turman, Theatrical Chair
Paula Wadsworth, Membership Chair
June Jeffery, Hurricane Valley Choir Rep
Karlene Young
1. Suzanne Reported that the bank account currently has $8,771.48.
2. Suzanne brought up plans for a Gemstone Healing Jewelry Workshop as a way to thank the City of Hurricane for the use of the building. This workshop will cost $35 ($31.50 for HVAA members), and will take place in August. Details can be found HERE.
3. Kyle gave the theater report. He said that of the $4,620 borrowed for Anything Goes, ticket sales had made back the entire amount, but due to some unforeseen added expenses (radios, costume racks), he was only able t pay back $4,100 of that. He plans to hold workshops during the summer to raise the remainder.
4. Kyle is making plans for HVTC's Fall show. It will be Beauty and the Beast, or, if that is not available, it will be Singin' in the Rain. He wants to be able to buy insurance for the next show. The proposed show dates are September 10-24. He hopes to rent the Hurricane High School auditorium instead of using the Fine Arts Center building.
5. Paula said that she had changed the deposit for the Joseph Fettingis workshop from $200 to $100. The website was changed to reflect this.
6. As Anna Mauer is unable to fulfill the duties of Secretary, it was unanimously voted that Suzanne would take over the role of Secretary.
7. It was unanimously decided that Karlene Young be the new Treasurer.
8. There was discussion of starting monthly social meetings for all HVAA members, which would include a demonstration of some artistic talent by a member each month, an art contest, and refreshments. Plans for the first get-together will be set at the next Board meeting.
|
|
|
|
